Honorary president: Judith Butcher Honorary vice-president: David Crystal OBE

Analysis of council members' and executive secretary's tasks

Please note: the position of executive secretary is currently vacant.

• Membership committee
• Training and professional development committee
• Communications committee
• Finance and administration committee
• Executive secretary

Council members' tasks

Membership committee		Support
Membership administration managing database producing membership list producing membership application forms, etc. in liaison with Communications committee providing membership statistics/data	Membership director	Executive secretary Office staff
Membership classes and admissions setting and reviewing admission criteria managing admissions process maintaining and moderating associates' job exchange (Associates Available email list) co-ordinating with qualifications policy	Membership director	Membership structure subcommittee Admissions panel Executive secretary
Benefits overview of provision of membership benefits (in liaison with relevant committees) liaising with corporate representatives, associates, in-house members	Membership director	Executive sectretary Office staff
Membership liaison co-ordinating local groups	Regional development/local groups director	Office staff
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Training and professional development committee		Support
Training management managing training programme	Training director	Executive secretary Local training co-ordinators Office staff
Training development commissioning new and updated courses exploring expansion opportunities (e.g. in-house training, collaboration with other providers)	Training director	Executive secretary In-house training consultant
Continuing professional development planning and managing one-day events for experienced members or corporates exploring possible collaboration with other providers seeking sponsorship for test and training course development	Professional development director	Professional development board Office staff
Qualifications managing Accreditation and Registration scheme developing further tests/qualifications co-ordinating with admissions policy	Professional development director	Professional development board
Mentoring managing mentoring programme developing mentoring guidelines	Mentoring and tests director	Mentoring subcommittee
Conferences and national meetings planning and managing annual conference planning and managing national meetings	Conference director	Conference subcommittee Executive secretary Office staff
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Communications committee		Support
Publications management and marketing setting publications policy managing publications budget and schedule maintaining house style (inc. use of logo) maintaining the SfEP Code of Practice overseeing publication and marketing of magazine overseeing publication of SfEP information (membership, training, recruitment, etc.) in liaison with relevant committees overseeing other print publications (leaflets, booklets, etc.)	Publications director	Publications subcommittee Magazine editor and magazine production team
Website and web presence managing website editing content for publication on web providing usage statistics/data maintaining general presence on web overseeing online directory	Internet director	Webspinners Directory manager Office staff
SfEP domain names and internal email maintaining names and addresses and ensuring that subscriptions are kept up to date	Internet director	Executive secretary
Email lists maintaining and moderating email lists for use by: Council and committees; general membership; special and local groups	Internet director	List moderators
Public relations and marketing checking external information about the SfEP and about the profession and publishing providing material for external parties: marketing material, press releases and articles, 'News' web page content, advertisements providing support for sales and sponsorship raising, responses to consultations, data on enquiries and sales, any promotional projects overseeing database of external contacts, subcommittee and preparation of material for external parties	PR/marketing director	Executive secretary
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Finance and administration committee		Support
Chairing council and general meetings Ensuring efficient management of Society Representing Society: in correspondence at events	Chair/vice-chair	Executive secretary Office staff
Company financial matters: keeping annual accounts arranging for production of statutory accounts drawing up budgets (in consultation with directors) providing forecasts and management accounts to officers Management of Society's funds: managing bank accounts and cashflow issuing and paying invoices Management of suppliers (SfEP members): agreeing remuneration (in consultation with Remuneration Subcommittee and directors) drawing up contracts (in consultation with directors) Salaries: paying salaries, PAYE and NI	Finance director	Society's accountants Remuneration subcommittee Finance officer
Supplying statutory information to Companies House	Company secretary
Meetings organising meetings booking minutes secretary for meetings	Company secretary	Office staff
Record-keeping filing minutes and reports providing information to officers and members maintaining Society archive	Company secretary	Office staff
Complaints handling complaints and appeals	Company secretary	Disciplinary and appeal committees
Office management premises rental and maintenance equipment rental and maintenance managing staff	Executive secretary	Office staff
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Executive secretary's tasks
Company secretary	Carry out tasks listed under 'Finance and administration committee' Act as office liaison to council
Contracts	Monitor, review and renegotiate contracts for services
Conference	Manage conference planning
Membership	Manage, review and maintain existing membership benefits Research and implement additional membership benefits Manage SfEP campaigning/lobbying/ membership activities
PR/marketing	Assist with PR and marketing activities
Training	Co-ordinate the scheduled and in-house training programmes Negotiate prices and issue contracts for in-house training

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