Directorial remits

This page sets out the remits of each of the directors who make up the SfEP council.

All directors

  • Manage their own budgets, from straightforward ones to large and complex ones such as the conference and training budgets, in collaboration with our finance officer and financial adviser.
  • Update public information about areas in their remit.
  • Meet for five or six regular council meetings a year, usually in London.
  • Regularly contribute to discussions, action plans and decisions on the council forum.
  • Occasionally serve on council committees or working groups.

Chair

  • Oversee the work of staff, directors and volunteers.
  • Steer the Society as a whole, including its strategic plans.
  • Liaise with the external financial adviser.
  • Chair the Society's annual general meeting and council meetings.
  • Represent the Society in dealings with external bodies.

Meet the team: chair

Vice-chair

  • Support the chair and deputise for her/him as required.
  • Carry out administrative duties for the council as a whole.
  • Organise council meetings, preparing agenda, minutes and other relevant documents.
  • Organise the SfEP AGM, preparing relevant documents, and any extraordinary general meetings.
  • Keep the membership informed of the council's activities via Council News and other outlets.

Meet the team: vice-chair

Community director

  • Liaise with local group coordinators, including those of the International and Cloud Club groups, and support them in their roles.
  • Raise the profile of local group membership, for example by collating and disseminating information about local groups and their events.
  • Help local group coordinators organise regional events.
  • Manage the social media team, including Facebook, Twitter, LinkedIn and blog; oversee and develop social media activity; contribute to social media content; liaise with other directors on social media promotion.
  • Oversee the coordination of SfEP volunteers.

Meet the team: community director

Conference director

  • Plan the conference programme, including making arrangements for any entertainment, displays etc.
  • Find speakers and liaise with them.
  • Liaise with the conference venue regarding all arrangements and details; research and visit potential venues.
  • Prepare information for delegates and booking forms.
  • Oversee the sponsorship campaign, working with the conference sponsorship coordinator.

Meet the team: conference director

External relations director

  • With the aim of raising the profile, standards and membership numbers of the Society, establish and nurture links with
    • universities and other educational institutions
    • publishers and publishers' organisations
    • sister organisations
    • professional and governmental bodies.
  • Maintain and update the corresponding contact list.

Meet the team: external relations director

Information director

  • Look after the range of SfEP Guides, updating existing guides and commissioning new ones.
  • Look after the Editing Matters e-magazine, in conjunction with its editorial team.
  • Manage the FAQs on the SfEP website.
  • Oversee the update of the Society's statutes: Memorandum of Association and Articles of Association, and By-laws.
  • Keep the directors' handbook, model terms & conditions, welcome pack and SfEP style guide up to date.

Meet the team: information director

Internet director

  • Manage and develop the SfEP website on sfep.org.uk.
  • Manage and develop SfEP forums.
  • Manage technical discussions with the SfEP's IT supplier, and corresponding action plans.
  • Manage all SfEP domains and email accounts.
  • Communicate with and manage web content team, forum moderators and other volunteers.

Meet the team: internet director

Marketing and PR director

Raise the profile of the SfEP, notably:

  • Promote the benefits of membership.
  • Publicise and promote take-up of SfEP training and mentoring.
  • Encourage clients to use our members' services.
  • Publicise and promote the SfEP conference and other events.
  • Look after advertising, press releases, guest articles, publicity materials, media contacts and sponsorship.

Meet the team: marketing and PR director

Membership director

  • Manage the membership renewal and joining processes, for individual and Corporate Subscribers.
  • Oversee the membership database and corresponding reports.
  • Run the annual membership survey, survey of lapsed members and other surveys.
  • Manage membership benefits with the benefits coordinator.
  • Liaise with the Judith Butcher Award Committee.

Meet the team: membership director

Professional development director

  • Manage the (anonymous) Admissions Panel, including supervision and recruitment.
  • Liaise between the council and the Admissions Panel.
  • Ensure the upgrade process is updated as required, in agreement with the council and members of the Panel.
  • Respond to queries about upgrading from individual members.
  • Organise continuing professional development events on topics of interest to members.

Meet the team: professional development director

Standards director

Meet the team: standards director

Training director

  • Create new courses, including commissioning, content and uploading, with the help of online content managers.
  • Recruit trainers, induct them and coordinate their work.
  • Manage the update of all course content.
  • Manage workshops and in-house courses with the help of office staff.
  • Manage mentoring, mentors and senior mentors.

Meet the team: training director