Your privacy

About

This statement sets out how we use and protect any information that you give us when you use this website. It supplements the Society’s Privacy Policy and the data protection impact assessment we have carried out to enable us to register with the Information Commissioner’s Office.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this Privacy Statement.

From time to time we may change this policy by updating this page. You should regularly check this page to ensure that you are happy with any changes.

What we collect

We ask you to give us the following information to register for the members' area and the forum (see Security below):

  • Your name
  • Your membership number
  • Your email address
  • (A) password(s)

This site contains forms that you can use to join the Society, book and pay for training courses and professional development days, apply for mentorship or a higher membership grade, book and pay for (a) place(s) at our Conference and provide entries in IM Available or our Directory of Editorial Services.

We use Facebook Pixel, to help us understand how visitors use our site. The program places a cookie on your computer to monitor the pages you visit and the links you follow (if your computer allows cookies to be placed).

What we do with the information we gather

We require registration information for the members' area and the forum (see What we collect above) for security (see Security below), and in order to respond properly to any enquiries from you.

Privacy notices are being added to particular fields on the online forms on this site, to explain why we ask you to provide the data requested in that field, and what we will use it for. On completing one of those forms an electronic privacy notice will be sent to the email address you enter so you have a record of what we have asked for and what we use the data for.

We use the information we collect via the Facebook pixel:-

  • To improve our site and the benefits and services the Society provides
  • For internal record keeping
  • We plan to use this information to create a custom audience for adverts on Facebook and tailor our marketing to people's interests

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place physical, electronic and managerial procedures to safeguard and secure the information we collect online. In particular, you have the facility to store some online forms in the members’ area (our online upgrade application, your entry in IM Available or in our Directory of Editorial Services) and no one except you will be able to access them until you decide to submit them to the Society (upgrade application) or publish them (IM Available, Directory). By asking for three different pieces of registration information we considerably reduce the risk that non-members could access the members’ area (or the forum, which uses similar procedures).

Links to other websites

Our website contains links to other websites of interest. However, once you have used a link to leave our site, you should note that we do not have any control over the other website to which the link will take you. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, as such sites are not governed by this Privacy Statement. You should exercise caution and look at the Privacy Statement applicable to any website you visit using a link from this site.

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we are required by law to do so. We will use your personal information to send you news and updates about the Society. We may occasionally also send you promotional information about third parties which we think you may find interesting, but if we do this we will include a prominent way for you to tell us that you do not wish to receive any material. Under the General Data Protection Regulation you will have the following rights:

  1. to be informed, automatically and immediately, usually via a privacy notice, that we will hold the data we have asked for on the forms on this site
  2. to access the data we hold, within a month
  3. to have the Society rectify inaccurate or incomplete data, generally within a month
  4. to ask the Society to delete your data (but note: we may not be able to delete some of it, and where this applies, we will tell you why)
  5. to restrict processing of data by the Society
  6. to obtain the data the Society holds within a month, in electronic form
  7. to object to processing of data by the Society that might normally be justified
  8. rights in relation to automated decision-making and profiling by the Society – the SfEP does not currently do any of this.

For a fuller explanation see the ICO website.