Page owner: Training director
The SfEP's mentoring scheme offers supervised, practical training to members of the Society (only) who either are new to professional proofreading or copy-editing or feel that their skills and knowledge are rusty or patchy.
Experienced advanced professional members act as mentors. They provide copies of existing or past jobs for the mentee to proofread or copy-edit, and then review the work, giving feedback and advice, and answering any questions. Mentoring is typically done by email, so it is available anywhere in the world.
In addition to its value as training, mentoring can be used as a step towards upgrading your membership.
Thank you again for all your time and encouragement. I think the SfEP in general and the mentoring scheme in particular are worth their weight in gold.Gilly Middleburgh, mentee
The varied and challenging assignments prepared me well for real work. I recently proofread the content of a website and an academic paper, and my mentor’s advice on the assignments was directly relevant and allowed me to do a better job.Joanna Howard, mentee
I would like to express my sincere appreciation for the extensive depth and breadth of the knowledge and experience provided in the feedback on my mentoring assignments. Proofreading is definitely not as simple as it might seem, and my mentor helped me to understand the finer points of this work. I was impressed by the subject matter and the different situations in the assignments. An unexpected benefit of the programme was that I also learned to phrase comments and suggestions in a respectful, courteous and professional style. I feel much more confident and optimistic about my skills as a proofreader now.Gwen Schwarz, mentee
Before becoming a mentee, you must have had some initial training. You are normally expected to have successfully completed two SfEP training courses, although there are some exceptions. See our mentoring entry requirements.
Successful mentees can gain up to 10 points towards upgrading their membership. The number of points gained depends on the mentor's answers to five questions about the mentee:
- Are they literate? (grammar, sentence structure, vocabulary, spelling, punctuation)
- Are they businesslike? (prompt, clear, efficient, follow brief, communicate well)
- Are they accurate? (spot and deal with 60+% of typos, 40+% of editorial errors)
- Do they use appropriate mark-up? (BS 5261:2005, plus PDFs or Track Changes if used)
- Do they use good judgement? (level of queries, frequency and extent of intervention).
For questions 1, 2, 4 and 5, if the mentor answers 'Not really', the mentee will be awarded 0 points; if they say 'Good enough', 1 point; if they can confidently answer 'Yes', 2 points. For question 3, the mentee's performance – as shown by a representative sample of their work – is measured against that of the mentor, who has already identified the problems in the material and how best to deal with them. The mentor will average the mentee's success rates on typos and editorial problems, with 2 points given for successfully handling 70% or more, 1 point for 50–69%, 0 points for anything below 50%.
Successful specialist mentees can gain up to 12 points towards upgrading their membership. The same five questions above are asked about the mentee, together with a further question:
6. Do they show adequate knowledge of the subject? (level, terminology, conventions, readership).
Mentees will be told their marks. Receiving 10 (or 12) points will mean 'above average in all aspects', allowing for a mentee's limited experience.
Specialist mentoring in medical editing is now available.
Through the Whitcombe Training Fund, the Society pays a percentage of the cost of mentoring for SfEP members. Non-members pay the full cost.
|Proofreading||£433.00 + VAT (total £519.60)||£750.00 + VAT (total £900.00)|
|Copy-editing||£675.00 + VAT (total £810.00)||£1,000 + VAT (total £1200.00)|
With effect from 1 March 2019
|Proofreading||£447.00 + VAT (total £536.40)||£774.00 + VAT (total £928.80)|
|Copy-editing||£697.00 + VAT (total £836.40)||£1,033 + VAT (total £1239.60)|
The mentoring fee may be paid in two instalments: 50% when you sign up and the remainder six months later. Please mention that you would like to take up this option when you apply.
Make sure that you have the necessary entry requirements for mentoring.
If you do not have one of the combinations of training courses shown on the entry requirements page, this doesn’t mean that you cannot apply. In certain circumstances we are willing to consider other training in lieu of our published requirements. We will accept training given in other countries if you can show us that it is adequate. Where experienced editors or proofreaders are returning after a long break or have worked only within a narrow field, we are likely to accept higher-level or in-house training. We will also consider basic training given by a reputable organisation comparable to the SfEP or PTC. The application form allows you to make an application on the basis of other training or relevant experience.
To apply, please click the button below to download the necessary form. The form is designed to be completed onscreen and can be emailed directly to the SfEP office. If the form opens directly in your browser, please right-click the button instead, choose the "save" option and then open the file in your PDF program.
Your mentor will contact you direct, like a new client offering you work; you discuss the task, agree a deadline and are sent an assignment. You should acknowledge safe receipt of each assignment and return any confidentiality agreement as requested. Read carefully the style sheet and brief, making sure you know what you are being asked to do. Glance through the job straightaway, to check that the material is complete and to see whether there is anything not covered by the brief. You can then check with your mentor how to raise queries or discuss problems. You may wish to send back a small section of the job at an early stage so the mentor can check that you are working along the right lines.
Mentoring typically takes around six to nine months to complete. Any mentor and mentee can make private arrangements to continue training beyond the formal end of the process.
Quotes from mentees
Please feel free to post any of my feedback comments from throughout the mentoring. I've learned a lot and had a laugh as well. I've thoroughly enjoyed it!Michelle Nugent, mentee
To have an editing professional look over my shoulder while I practise on real materials has been invaluable. Now my clients get the benefit too – though they'll never know.Robin Black, mentee
I recently proofread an academic book as a 'live test' and passed – a feat which I feel I owe to my brilliant mentor! I really don't think I would have managed without that extra training. I'm now on the publisher's freelance database.Louise Lubke Cuss, mentee